Job Description

THE POSITION

Are you looking for a rewarding administrative role where you can make a positive difference in the lives of others? Allegheny County Department of Human Services, Children, Youth and Families is seeking a hard-working, forward-thinking applicant who is dedicated to the safety, security, protection and stability of children within our county. Join our dedicated team as an Administrative Assistant 2. In this role, you will have the opportunity to provide complex and confidential administrative, clerical and supervisory support for the smooth operation of the Regional Office. Bring your ambition and talents to our team, apply today!

DESCRIPTION OF WORK

As an Administrative Assistant 2, you will be responsible for overseeing the building, equipment, and office supplies. This includes coordinating the activities involving repairs and deliveries, resolving discrepancies and problems, inspecting and approving repairs and deliveries of supplies, and making recommendations for improvement. You will be tasked to ensure the safety and security of the building and staff with closing and opening procedures and act as the designated contact person for general emergencies when assigned or in the absence of the Regional Office Administrator. This position serves as a liaison with other County Departments to have expansive activities completed, such as revising floor plans and coordinating all telephone and computer activities. In this role, you will have the opportunity to participate as a member of the Regional Office administrative support team in the development and implementation of the Regional Office's clerical and agency's goals, objectives, and policies. Duties of your supervisory role include overseeing, distributing, and reviewing work assignments, establishing priorities, and processing time and attendance requests from staff.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of experience as a staff assistant to an administrative officer or as a technician in a staff service of a large organization; and such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the lin k and click on Residency.
• Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov .

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

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