Job Description

Job Title: Administrative Assistant

Location: Cornwall, Ontario

Work Environment: Hybrid

The Administrative Assistant, under the direction of the immediate Supervisor, provides

administrative support as required, coordinates internal and external communication and completes other office duties as directed

DUTIES & RESPONSIBILITIES:

The responsibilities of this role include, but are not limited to:

• Assist Client Service Coordination team with data collection and entry.
• Maintain confidential human resource files; complete Letters of Offer and other human resources correspondence as requested.
• Arrange appointments and meetings.
• Provide ongoing support to external business associates and clients as directed; maintain confidential business files.
• Assist with the writing and editing of contractual agreements and Requests for Proposals.
• Transcribe and distribute meeting minutes.
• Assist in the development of materials for presentations to current and potential clients.
• Handle, screen and redirect incoming phone calls.
• Develop and maintain mailing lists and databases.

EXPERIENCE:

• Minimum - Secondary School Diploma; completion of an Administrative Assistant training program is preferred.
• A minimum of two years previous experience as an Administrative Assistant.
• Hands-on experience with Microsoft Office applications, including TEAMS, word, excel, PowerPoint, Outlook

CANDIDATE REQUIREMENTS:

• This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests.
• Strong time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
• Exceptional customer relations and teamwork skills
• Proficiency in Windows applications, database management, e-mail and the internet;
• Administrative or executive level writing skills;
• Fluency in written and spoken English as well as French in Branch Offices that provide service to French speaking clients

** Only candidates selected to be moved forward in the recruitment process will be contacted by Bayshore’s Recruitment Team to schedule a conversation.

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