Job Description

The office of Madeleine Chenette, Member of Parliament for Thérèse-De Blainville, is currently looking for a qualified candidate to fill the position of administrative assistant.

Job Description

The Administrative Assistant plays an essential role in providing a variety of administrative services to ensure the smooth running of activities and to help the constituency office achieve its objectives and priorities. In this role, you will use your excellent communication skills to liaise with constituents and provide information to colleagues. In addition, your organisational and planning skills will be used to arrange appointments and provide accurate and precise information to the MP on all relevant issues during constituency visits.

Main responsibilities:

Your main responsibilities can be summed up in the following 3 points:

• You are autonomous and able to manage a variety of tasks effectively at the same time.
• You have experience in the following areas: answering the telephone, greeting visitors, drafting correspondence in response to citizens and performing other administrative tasks related to the position.
• You have a good understanding of the various areas of jurisdiction between federal, provincial and municipal jurisdictions, so that you can provide appropriate support for the various requests made by citizens.

Top reasons to apply:

Are you looking for a new challenge and a rewarding job that contributes to the well-being of your community? If so, this job is for you! You'll be interacting with members of the public, various organizations and multiple partners to find solutions that work for everyone! This position is ideal for someone who enjoys working in a dynamic environment!

Qualifications

Education:

• Post-secondary diploma from a recognized institution OR an acceptable combination of education, training and relevant experience.

Experiences:

• Experience of providing administrative, logistical and coordination services;
• Knowledge of Office suite applications such as MS Outlook, MS TEAMS, Excel, Word and PowerPoint;
• Experience of proofreading and checking data for accuracy;
• Experience in preparing internal communication documents and meeting folders;
• Ability to communicate orally and in writing in both official languages;
• Experience of working in a fast-paced environment, managing changing and often difficult to reconcile priorities.

Additional Information

Members are the employers of their employees. In accordance with the Members By-law, Members may recruit, hire, promote or release employees, and determine their job responsibilities, their hours of work, the classification of their positions, and their salaries. Members have the full discretion over the direction and control of the work performed on their behalf by their employees; however, employees are hired exclusively to assist Members in the fulfillment of their parliamentary functions.

If you have an accommodation request, require material in an accessible format, or need additional support with the application process, please contact Recruitment and Selection Services at HOCCareers-CarrieresCDC@parl.gc.ca.

We thank all candidates for their application. Only selected candidates will be contacted for next steps.

This posting will remain advertised until all business requirements are met. Applicants who meet the qualifications may be contacted for further assessment at any time.

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