Job Description

Location: Mississauga (4 days onsite, 1 day WFH)

⏳ Schedule: Monday – Friday, 8:30 AM – 5:00 PM (1-hour lunch break)

This role will initially be on Pivotal’s payroll for the first 6 months, with a seamless transfer to the client's payroll thereafter.

Are you an experienced administrative professional with exceptional organizational skills? We are looking for an Office Manager / Administrative Assistant for one of our clients in Mississauga to oversee office operations and support business functions.

Key Responsibilities

Office Management & Administration:

• Oversee daily office operations, ensuring an organized and efficient workspace.
• Manage office supplies, monitor inventory levels, and coordinate orders as needed.
• Handle reception duties, including greeting visitors and managing correspondence.
• Organize and maintain office records, files, and confidential documents.
• Coordinate office maintenance, working with vendors and service providers for necessary repairs or upgrades.
• Assist in scheduling, meeting coordination, and travel arrangements.

Cell Phone & Communication Plan Management:

• Manage company cell phone plans, including setting up new lines and handling changes or upgrades.
• Maintain an updated record of all company-issued devices and ensure proper documentation.
• Liaise with service providers to negotiate contracts, resolve issues, and ensure cost-effective solutions.

Vendor & Procurement Coordination:

• Serve as the primary point of contact for office vendors and service providers.
• Track office administration expenses and provide budget reports.
• Review and process invoices, ensuring timely payments and accurate records.

Corporate Documentation & Correspondence:

• Draft, edit, and format business letters, memos, and reports.
• Maintain accurate documentation and filing of important office records.
• Assist in preparing presentations, reports, and meeting minutes.

Qualifications

Experience: 3+ years in an administrative role (office management, executive support, or admin coordination).

Industry Background: Must have prior experience in administration-focused roles.

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