Job Description

PLEASE READ:

This is a 12 month contract to permanent.

Minimum of 3–4 years of experience as an Assistant Property Manager, preferably in commercial or mixed-use properties

The successful candidate MUST be available to start ASAP

Candidate must have experience JDE

Your new company:

Hays Specialist Recruitment has partnered with a property management company located in Toronto, ON. We are looking to hire a Assistant Property Manager to join their team on a contract basis of 12 months, which has the possibility of extension/ permanent. This candidate will be working from their Toronto Office on a full time basis.

Your new role:

• Invoice Management: Act as the second approver for invoices in the Nexus system, ensuring accuracy and timely processing.
• Accounts Receivable: Follow up with the Property Administrator (PA) on outstanding A/R and assist with collections as needed.
• Financial Reporting: Prepare and maintain Statements of Accounts using Excel; assist with quarterly financial reporting and variance analysis.
• Tenant Relations: Respond promptly and professionally to tenant inquiries and concerns, ensuring high levels of tenant satisfaction.
• Work Order Oversight: Monitor and manage tenant service requests and complaints through the Angus system, ensuring timely resolution.
• Administrative Support: Maintain PO logs and other operational records in Excel; assist with lease administration and document management.
• Collaboration: Work closely with the Property Manager and other team members to ensure smooth operations and compliance with company policies.

Qualifications:

• Experience: Minimum of 3–4 years of experience as an Assistant Property Manager, preferably in commercial or mixed-use properties. Residential experience will be considered for candidates with strong transferable skills.
• Technical Skills:
• Proficiency in JDE (JD Edwards) and Nexus systems.
• Strong working knowledge of Microsoft Excel (basic formulas, data entry, SUM functions) and Word .
• Communication: Excellent verbal and written communication skills; ability to interact effectively with tenants, vendors, and internal teams.
• Organizational Skills: Strong attention to detail, ability to multitask, and manage time effectively in a fast-paced environment.

Preferred Attributes:

• Self-starter with a proactive approach to problem-solving.
• Strong interpersonal skills and a customer-service mindset.
• Ability to work independently and as part of a collaborative team.

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