Job Description

As the Specialist, Payroll (Bilingual) you play an important role in supporting our biweekly payroll production and are the lead in vendor business payroll activities. This role is the perfect combination of financial accounting and reconciliations and HR processes and practices. You are a key member of the Payroll Team and the liaison between our vendor partners, our internal Strategic Partnership team and the Finance department. The ideal candidate will have a solid payroll and financial background and should be very comfortable in pulling together reports and analyzing data. You are familiar with all payroll and financial principals and HR practices and have a passion for learning about our complex retail business. In summary this is a unique role that is key in payroll execution and is a single point of expertise on our leased and vendor businesses.

Specific responsibilities include (but are not limited to) the following:

• Responsible for the daily management of the accurate, timely and confidential preparation and distribution of Holt Renfrew payroll and assist in the preparation of all month end and year end related processing
• Provides advice, guidance and communicated to employees and leaders on all payroll matters and resolves escalated payroll issues and questions
• Performs all audits, reconciliations and reporting as required
• Acts as the main point of contact for the Finance team on all labour dollar and payroll information including but not limited to bi-weekly payroll, accruals, GL information and mapping, reconciliations and payroll system changes and upgrades
• Works with internal partners as a payroll expert on all initiatives, projects and or business strategy work
• Maintains advanced knowledge of internal systems related to pay including time and attendance, recruiting, HRIS and SAP
• Prepares reports as required
• Maintains up to date knowledge on all payroll legislation, rules and guidelines for all provinces Holt Renfrew operates and manages any changes with internal partners
• Liaise with LCL and other internal Weston partners to gain knowledge, maintain good relations and stay current on system and process changes and improvement
• Liase with the Strategic Partnership team to provide support from a People Team perspective on leased employees, leased commission and discount for both the leased vendors and Holts.
• Work with the leased vendor partners, People team and other internal departments on all issues, items, information or concerns regarding leased vendor employees, commission chargebacks and sales
• Provides consultation to the business as part of the People team on leased vendors and is seen as the leading expert on leased employees, leased commission and discount
• Prepares, audits and distributes all leased vendor pay and financial reconciliations, chargebacks, tracking reports and audits
• Provides internal groups with required reports on leased employees and or financial documents
• Assists in any data and/or financial investigations including scheduled and ad hoc requests
• Responsible for pulling sales data and calculating the leased vendor taxable benefit calculations
• Manage/Coordinate any future leased conversions as a payroll expert
• Responsible for pulling sales data for discount spend
• Manage leased reciprocal commission chart in partnership with Total Rewards team
• Partner with leased team on vendor contract revisions, make changes and escalate/communicate to appropriate parties and internal teams

The ideal candidate:

• Minimum 3-5 years’ advanced experience working within a payroll or finance department performing similar tasks
• Completion of PCP with the Canadian Payroll Associations, or equivalent or above level 3 of CPA, or financial degree
• Bilingual in French & English (mandatory)
• Strong analytical problem solving, planning and organizing skills
• Ability to process large volumes of detailed work accurately and on time
• Excellent verbal and written communication skills
• Expert level Excel skills is an essential skill (v-lookups, pivot tables, if statements, complex formulas etc.)
• Must be comfortable working with Large volumes of data and reconciling data from other multiple sources
• HRIS experience required. Direct experience with Workday preferred
• Good understanding of principals of commission and other pay plans
• Works independently with minimal supervision
• Self-starter, efficient, organized and able to produce high quality work under pressure and in a timely fashion
• Ensure compliance with privacy policies, regulations, and cyber security measures.

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