Job Description

Job Title : Chief of Staff

Location : Foley, AL (On-site 4-5 days a week)

Work Hours : 8:00 AM - 5:00 PM

Salary: $50-65k based on experience (Health Insurance and PTO)

Job Summary:

We are seeking an organized, proactive, and dynamic individual to serve as the Chief of Staff for our President and executive leadership team. This person will play a crucial role in coordinating the daily operations of our executive leadership, managing schedules, ensuring timely training, and supporting various cross-functional projects. The ideal candidate is someone who thrives in a fast-paced environment, is comfortable taking initiative, and has strong communication and organizational skills. If you are proficient in Excel, Teams, calendaring and project management and want to jump into a great business and culture, this could be a good fit for you!

Key Responsibilities:

• Executive Leadership Coordination : Assist in managing the executive leadership team’s daily activities, ensuring all tasks and meetings are organized and on time.
• Calendar & Schedule Management : Handle complex calendars for the executive team, ensuring optimal use of time and efficient scheduling of meetings, training sessions, and other key activities.
• Traffic Coordination : Oversee and manage the movement and schedule of team members, ensuring timely arrivals and transitions between meetings.
• Training Coordination : Ensure that all team members are on track with training schedules, deadlines, and any other professional development needs.
• Meeting Attendance & Note-Taking : Regularly attend meetings, take detailed notes, and track action items to ensure follow-through.
• Project Management : Assist with various ad hoc projects and tasks as needed, providing support and taking ownership of deliverables.
• Contribution to Strategy : Contribute ideas and insights during meetings and project discussions. Utilize intellectual curiosity to seek solutions and improve processes.
• Prioritization : Demonstrate strong judgment in prioritizing tasks and managing competing demands in a busy, fast-paced environment.

Qualifications:

• Strong knowledge of Microsoft Excel (basic formulas and functions), with the ability to quickly learn and apply new software tools.
• Ability to manage and organize multiple schedules, projects, and meetings simultaneously.
• Previous experience as an Executive Assistant or Chief of Staff in a dynamic business environment.
• Strong communication skills, both written and verbal, with attention to detail in note-taking and documentation.
• High degree of initiative , and the ability to work independently and take on new tasks with intellectual curiosity.
• Ability to maintain confidentiality and act as a trusted advisor to the executive leadership team.
• A proactive approach to problem-solving, with the ability to prioritize tasks effectively and manage time efficiently.
• Physical presence required in Foley, AL, 4-5 days a week bur flexibility is available.

Preferred Qualifications:

• Prior experience in a fast-paced, corporate, or executive-level environment.

Ability to remain adaptable and flexible as priorities shift or new challenges arise.

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