Job Description

Our client, a dynamic and highly regarded boutique firm, is on the lookout for an enthusiastic and detail-oriented Corporate Compliance Administrator/Office Manager to join their team. This is a fully in-office role offering a unique blend of corporate records administration, office management and hands-on support across client-facing projects.

If you're a proactive multitasker who thrives in a collaborative and professional environment—and loves wearing multiple hats—this could be the perfect opportunity for you!

Key Responsibilities:

Office Management & Administration

• Greet clients, manage reception, and coordinate visitor needs
• Maintain shared office spaces, kitchen areas, and overall office organization
• Schedule meetings and manage the internal office calendar
• Handle mail and couriers, oversee supplies, and liaise with service providers
• Coordinate repairs and facility needs with the building manager
• Manage records such as office manuals, directories, and postage/shredding services
• Assist with basic financial tasks like deposits and disbursement tracking

Corporate Records & Compliance

• Maintain and update client minute books and corporate records
• Prepare and file annual returns and resolutions
• Track and follow up on annual filing requirements

Team & Project Support

• Provide general administrative assistance to the team
• Draft business correspondence including memos, letters, and emails
• Assist with incorporations, registrations, and corporate amendments
• Support private placements, board materials, and due diligence efforts
• Input billable time and maintain accurate client file descriptions

What We’re Looking For:

• Strong multitasking and organizational skills
• Professional communication and business writing abilities
• Proficiency in Microsoft Word and Excel
• Attention to detail and a commitment to exceptional service
• Legal assistant diploma or office admin certification preferred
• CORES knowledge is an asset but not required

If you're looking for a diverse, engaging, and supportive role where no two days are the same, we’d love to hear from you!

Please send your resume in confidence to Shona Tischner at shona@urbanlegal.ca .

At Urban Legal Recruitment, your privacy matters. All applications are handled with discretion. We appreciate all interest in the role, but only candidates selected for an interview will be contacted.

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