Job Description

About the Company - St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care’s 19 sites across BC. Our generous donors are an essential part of Providence Health Care’s mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history -- and forward to our future in the new St. Paul's Hospital at the Jim Pattison Medical Campus -- we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important.

About the Role - St. Paul’s Foundation is seeking a dynamic, service-oriented administrative professional with a passion for building corporate relationships to support our Corporate Partnerships Team. This role provides a unique opportunity to further your career in fundraising, specifically within the health care sector. You will leverage your strong interpersonal skills, attention to detail, and collaborative approach to provide high-level administrative support to our fast-paced team. Reporting to the Manager of Corporate Partnerships, you will act as an ambassador for the Foundation, fostering positive relationships with corporate partners, donors, and volunteers.

Responsibilities

• Provide administrative support for the Corporate Partnerships team by preparing confidential correspondence, donor solicitation materials, partnership proposals, department planning and tracking documents, and meeting minutes.
• Support the planning and execution of corporate partner events, meetings, and tours, ensuring smooth logistics, including venue booking, catering, and relevant document preparation.
• Assist with scheduling and organizing donor and partner meetings, ensuring all details (venue, catering, and materials) are efficiently arranged to enhance partnership engagement.
• Manage corporate partner calendars, assist with scheduling, and facilitate effective communications between internal teams and external partners.
• Process and acknowledge donations from corporate partners, including follow-up calls to address any returned mail or invalid addresses.
• Input and maintain accurate data in Raiser’s Edge, ensuring up-to-date donor and partner information is tracked and managed according to established policies and procedures.
• Collaborate with the Database team, Donor Relations Stewardship team, and other cross-functional teams to pull and analyze donor lists as needed to support corporate partnership initiatives.
• Track and process corporate team expenses in line with Foundation policies.
• Participate in regular rotation for St. Paul’s Foundation reception coverage.
• Other duties as assigned to support the Corporate Partnerships team and organizational goals.

Qualifications

• Bachelor’s degree or equivalent education.
• Proven experience as an administrative assistant, preferably in a fundraising or corporate partnership environment, or a similar organization.
• Highly effective interpersonal and communication skills, with the ability to tailor messaging to diverse corporate stakeholders.
• Strong initiative, sound judgment, and resourcefulness, with the ability to make thoughtful decisions.
• High degree of professionalism, diplomacy, discretion, and a service-oriented attitude.
• Ability to work collaboratively across teams to achieve shared goals.
• Exceptional organizational and time management skills, with strong attention to detail and the ability to prioritize in a fast-paced environment.
• Proficient in Microsoft Office programs; experience with Raiser’s Edge or a similar CRM is a plus.
• Available to work occasional weekends and evenings as required for corporate events or meetings.
• Previous experience in a complex, multifaceted organization, particularly in public health care or corporate partnership management, is an asset.
• Commitment to ethical behaviour and alignment with the mission and values of St. Paul’s Foundation.

Pay range and compensation package - Annual Salary Range: $49,000 - $53,000

Permanent Full-time Opportunity with Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan.

Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

To apply, please send your resume and cover letter to the attention of M. Giannelli at SPFCareers@providencehealth.bc.ca by noon on Thursday, May 15, 2025.

Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.

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