Job Description

Job Summary:

We are seeking a highly energetic and organized Executive Administrative Assistant to support our team and oversee smooth day-to-day office operations. The ideal candidate is an enthusiastic, extroverted professional with a keen eye for detail and a passion for creating a positive and productive work environment.

Key Responsibilities:

• Manage the executive’s calendar, appointments, travel arrangements, and daily workflow with efficiency and discretion.
• Oversee and manage the entire office environment, ensuring optimal organization and functionality.
• Act as a key point of contact between executives and employees, fostering clear and positive communication.
• Coordinate meetings, prepare agendas, and ensure all logistics are handled seamlessly.
• Maintain and organize important documents, records, and files with precision.
• Utilize Office 365 tools (Outlook, Word, Excel, PowerPoint, Teams) to streamline tasks and communication.
• Support HR and team engagement efforts by organizing events, meetings, and staff interactions.
• Proactively handle operational issues and anticipate the needs of the executive and broader team.

Key Qualifications:

• Proven experience in an Executive Administrative Assistant, Office Manager, or similar administrative role.
• Strong interpersonal and communication skills — confident, approachable, and extroverted.
• Excellent organizational and multitasking abilities with high attention to detail.
• Proficiency in Microsoft Office 365 suite is essential.
• Energetic, enthusiastic, and self-motivated with a proactive mindset.
• Ability to handle confidential information with discretion.

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