Job Description

EXECUTIVE ASSISTANT

Type: In-Office|Permanent Position|Edmonton AB

Are you a highly organized, detail-oriented professional with a passion for supporting executive leadership? Do you thrive in a fast-paced environment where confidentiality, efficiency, and strategic thinking are essential?

The Opportunity

Our client, a well-established organization in South Edmonton, is seeking an experienced Executive Assistant to join their team and provide high level support to the President & CEO, CFO and Board of Directors .

Key Responsibilities:

• Executive Support – Manage the complex calendar of the President & CEO, ensuring seamless coordination of meetings and events.
• Board & Leadership Coordination – Prepare, organize, and track board reports, executive meetings, and presentations.
• International Travel & Guest Management – Arrange travel, secure necessary visas, and oversee international guest arrangements.
• Meeting Management – Attend, minute, and track action items for executive meetings.
• Office Oversight – Supervise Reception, Switchboard, and Records Management functions.
• ERP & Financial Reporting – Support SAP (ERP) report generation and provide financial oversight where required.
• Confidential Documentation – Handle sensitive information with discretion and professionalism

Qualifications:

• 5–8 years of experience in a senior administrative role supporting executives.
• Post-secondary education in Accounting, Legal, Administration, or Business.
• Expertise in Board-level documentation and presentations.
• Strong financial acumen - lease-related legal knowledge is an asset.
• Technical Proficiency – Advanced skills in Microsoft Office (Word, Outlook, Excel, PowerPoint), Onboard, Xero, and SAP (preferred).
• Exceptional communication skills – both written and verbal.
• Experience working with international business travel and protocols.
• Ability to travel occasionally for board meetings and executive retreats
• Highly organized, self-motivated, and capable of working under minimal supervision.
• Ability to multitask and prioritize in a fast-paced environment.
• Excellent communication skills , both written and verbal, to provide professional and knowledgeable support.

Why Join our Client?

• Dynamic Leadership Support – Work closely with senior executives in a hands-on role.
• Growth & Impact – Play a key role in supporting high-level decision-making and company operations.
• Stability & Professionalism – Join a respected organization that values expertise and dedication.
• 100% In-Office Role – Work from a professional and engaging office environment in south Edmonton.

About Us

Executrade is one of Western Canada’s most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations.

We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: .

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