Job Description

Job Posting: Executive Assistant

Location: Thunder Bay, ON

Position Type: Contract (2 months with potential for a 4-month extension)

Pay Rate: $30 - $35 per hour

Work Model: Hybrid (Remote and In-Office)

Work Schedule: Monday to Friday, Morning Shift

Start Date: May 15th, 2025

Position Summary:

We are seeking a highly organized and detail-oriented Executive Assistant to support one of our dedicated public sector clients in Thunder Bay. This role requires strong interpersonal skills and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will act as a pivotal link between the executive team and internal/external stakeholders, ensuring effective communication and efficient operations.

Key Responsibilities:

• Provide comprehensive administrative support, ensuring that important information is prioritized and communicated effectively.
• Act as the main point of contact for internal and external stakeholders, managing relationships and communication flows.
• Organize meetings, prepare agendas, and ensure executives are well-prepared with relevant materials.
• Maintain an organized calendar, schedule of appointments, and travel arrangements while managing competing demands.
• Assist in project management activities, conducting research, and summarizing findings for executive reviews.
• Handle sensitive correspondence and documentation with the utmost confidentiality.
• Contribute to operational tasks, including budget administration and office management.
• Support senior management teams in coordinating meetings and events, both onsite and virtually.
• Produce clear, concise written communications for various stakeholders.

Qualifications:

• College diploma or university degree, or an equivalent combination of education and experience.
• 5 to 10 years of experience supporting high-level executives in a public sector or non-profit environment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.
• Strong knowledge of administrative processes within a government or public service context.
• Excellent organizational skills, with a keen eye for detail and the ability to manage multiple tasks simultaneously.
• High-level interpersonal skills, with the capacity to build effective relationships with diverse stakeholders.
• Exceptional written and verbal communication skills are required.
• Proven ability to handle confidential information with discretion and professionalism.
• A proactive approach to problem-solving, with strong decision-making capabilities.
• Ability to work independently as well as collaboratively within a team.

How to Apply:

If you meet the above qualifications and are excited about the opportunity to contribute as an Executive Assistant, please apply for the job posting directly or submit your resume at harpreet@stafingo.com for immediate consideration.

Application Deadline: May 1st, 2025

Contract Start Date: May 15th, 2025

Expected hours: 37.5 per week

Ability to commute/relocate:

• Thunder Bay, ON: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

• How many years of experience do you have supporting C-level executives?
• How many years have you worked in a similar role within the public sector or non-profit sector?
• Did you complete a degree from a college or university? If so, what was your field of study?

Location:

• Thunder Bay, ON (preferred)

Willingness to travel:

• 50% (preferred)

Work Location: Hybrid remote in Thunder Bay, ON

Application deadline: 2025-05-01

Expected start date: 2025-05-15

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