Job Description

About the Company

When you join Kyocera Document Solutions Canada, Ltd., you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting knowledge to work to drive change.

Would you take the chance to do something meaningful, to challenge yourself, to be a part of change in an industry and to influence that change? Then join our team for an opportunity that does not come around every day. If you are passionate and driven by the challenge of building a key growth area from the ground up, Kyocera Document Solutions Canada, Ltd. is the right company for you. Be an agent for change and a driver of growth across a successful organization with confident anticipation of higher growth.

About the Role

We are seeking a proactive and detail-oriented Bilingual Human Resources & Payroll Generalist to join our Canadian operations. This role is responsible for administering payroll, supporting core HR functions, fostering a safe and inclusive workplace, and ensuring compliance with federal and provincial employment legislation. The ideal candidate will be fluent in English and French, with a solid understanding of Canadian payroll systems, HR practices, and occupational health and safety (OHS) regulations.

Major Duties and Responsibilities

Payroll:

• Process accurate and timely payroll for employees across Ontario, Quebec, Manitoba, and British Columbia, ensuring compliance with CRA, Revenu Québec, and respective provincial employment standards.
• Administer statutory deductions (CPP, EI, QPP, QPIP, EHT, WSIB, WCB, etc.), benefits, bonuses, and termination pay in accordance with local legislation.
• WSIB, WorkSafe BC, CNESST Payment, Reporting & Annual Reconciliation.
• Prepare and reconcile ROEs, T4s, RL-1s, and year-end reports; ensure timely remittances and audit readiness.
• Prepare and submit month-end payroll reports and accruals to the Finance department for reconciliation and financial reporting.
• Maintain payroll records, manage adjustments, and support financial reporting and internal/external audits.
• Support internal and external audits by providing payroll documentation and responding to inquiries.
• Stay current with payroll legislation and minimum wage updates across all operating provinces; provide guidance on payroll policies and systems.

Human Resources:

• Provide day-to-day support to managers and employees on all HR related matters.
• Assist with recruitment, onboarding, and offboarding processes across Ontario, Quebec, Manitoba, and British Columbia.
• Maintain accurate employee records and HRIS data in compliance with Canadian privacy laws.
• Support benefits administration, wellness programs, and employee engagement initiatives that foster a positive workplace culture.
• Assist with employee relations, performance management, and the implementation of HR policies and procedures.
• Ensure compliance with federal and provincial labour laws and employment standards (ESA, CNESST, etc.).
• Contribute to the planning and execution of HR projects, including policy updates, DEI initiatives, and organizational development programs.
• Coordinate workplace inspections, incident reporting, and investigations in line with OHS regulations in all operating provinces. Support the development and implementation of health and safety policies and procedures.
• Act as a liaison with Joint Health and Safety Committees (JHSC) and external safety consultants.
• Support with the creation and translate HR and safety documents, policies, and internal communications as needed.

Qualifications

Required:

• Payroll Compliance Practitioner (PCP) certification from the National Payroll Institute.
• Post-secondary education in Human Resources, Business Administration, or a related field.
• Minimum 3-5 years of experience in payroll and HR generalist roles within Canada.
• Proficient in Canadian payroll systems (e.g., ADP, Ceridian).
• Strong knowledge of Canadian employment standards, labour laws, and occupational health and safety legislation across Ontario, Quebec, Manitoba, and BC.
• Familiarity with multi-provincial payroll processing and statutory compliance.
• Excellent interpersonal, organizational, and problem-solving skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong proficiency in Microsoft Office Suite and HRIS platforms.
• Bilingual in English and French (verbal and written).

Preferred:

• Certified Payroll Manager (CPM), CHRP designation.
• Experience working in a bilingual or multicultural environment.
• Familiarity with multi-provincial employment legislation.
• Experience supporting HR projects, employee engagement, or organizational development initiatives.

What's in it for you:

At Kyocera, we are committed to creating a diverse and inclusive workplace where everyone feels valued and respected. As an equal opportunity employer, we do not discriminate based on race, religion, gender, national origin, age, disability, marital status, or veteran status. Here’s what you can expect when you join our team:

• Competitive Salary : We offer a competitive salary package that reflects your skills and experience.
• Comprehensive Benefits : Our benefits generous paid time off, group benefits, company matching RRSP, and monthly employee engagement activities.
• Professional Development : We support your growth with opportunities for training, certifications, and career advancement.
• Work-Life Balance : Remote work options to help you balance your professional and personal life.
• Collaborative Culture : Work in a team-oriented environment where your ideas are valued and collaboration is key.
• Employee Wellness : Access to discounts of gym memberships.

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