Job Description

The HR Assistant is responsible for supporting the HR team with day-to-day administrative tasks, employee inquiries, reports, , amongst other functions. This person is a fully qualified HR professional and possesses the ability and confidence to apply HR practices in a work setting.

Role and General Responsibilities

• Handle all administrative tasks for onboarding, new hire orientation, and exit interviews, including entering data into HR database and auditing for accuracy and compliance.
• Responsible for tracking and keeping up to date employee information, probationary period reviews, as well as notifying respective company of any changes to their staff information.
• Keeping track of signed documentation and expense reports through DocuSign and HR email.
• Following up on expiring Work-Permits and supporting documentation.
• Providing staff with confirmation of employment letters, probationary pass letters, and other support letters as needed.
• Tracking vacation/sick time off, unused vacation hours, benefit changes, and extended leave requests.
• Work on ad-hoc reports as needed.
• Assist in the communication and interpretation of HR Policies
• Support HR team with updating staffing plan and organizational charts.
• Participate in and lead project initiatives related to employee engagement and retention programs.
• Maintain relationships with employees and managers.
• Maintain communication with the Human Resources departments from the respective JV Partners.
• Other duties as required.

Qualifications and Education Requirements

• Bachelor’s degree in Human Resources Management, Business, or a related field.
• Additional HR training or experience is a plus.
• A minimum of 1-2 years of relevant experience required.
• Knowledge of ESA, Human Rights Legislation, Labor Relations, OSHA, is required.
• Knowledge of the Construction industry is preferred.
• Excellent communication skills, interpersonal skills, and ethics.
• Resourceful, problem-solving attitude and thorough knowledge of HR procedures and policies.
• Advanced knowledge of MS Office including Excel, HRIS systems.
• Able to adapt quickly using new technical systems as needed.

Preferred Skills

• Communication skills both written and oral as role has considerable writing through email communication, drafting of documentation, and in-person meetings.
• Self-starter: takes initiative to continuously learn and provide support where needed.
• Must possess and demonstrate excellent computer skills; highly proficient in Microsoft Office software i.e.; Word, Outlook, and Excel
• Knowledge of employment legislation and how to best apply it in different circumstances.
• Excellent interpersonal skills and the ability to work professionally in a team environment.
• Ability to manage multiple assignments and prioritize tasks accordingly.
• Positive attitude and results driven.
• Excellent organizational skills that demonstrates the ability to resolve conflicting priorities.
• Must handle company information with privacy and utmost care.
• Strong attention to detail and accuracy.

Location

This role is based on the Hurontario LRT Project with the head office at Mississauga, located at 110 Matheson Blvd., East.

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