Job Description

WHAT WE OFFER:

• Great learning and growth opportunities
• Hybrid remote work flexibility
• A competitive compensation package
• Full Benefits Package
• RRSP Matching Program
• Professional Development Courses & Designations
• A volunteer day to make a difference and give back to your community
• Vary days – including a day off for your birthday

POSITION OVERVIEW

Reporting to the President, the Human Resources Generalist acts as a resource to all employees in all areas of Human Resources and administration support. The HR Generalist is responsible for the day-to-day execution and implementation of HR programs and initiatives ensuring compliance to legislation and company policies with a result of positively impacting the business and its employees. A modern HR practitioner who is comfortable asking why, producing solutions and embarking on new directions or ideas. This is a hybrid remote work opportunity (minimum four days in office) that offers competitive benefits along with the opportunity to work with a growing company.

RESPONSIBILITIES

• Provide HR support and advice to management and employees to ensure the fair and equitable application of Human Resources policies and procedures, assist with general inquiries
• Foster positive employee relations and effectively manage employee relations issues, coach and counsel both management and employees on conflict resolution, disciplinary action and other employee relations issues.
• Work with Leaders to prepare corrective action letters as necessary and support the annual performance management process for all employees
• Assist in the implementation and communication/training of all HR policies and procedures
• In conjunction with Senior TA Specialist provide recruitment administrative support such as coordination of interviews, reference checks and collection of background checks.
• Coordinate Employee onboarding administrative activities including: IT Equipment ordering, ADP updates, coordination with management team, training schedules, business card orders, and benefits enrollment.
• Host new hire employee orientations, create welcome packages, and ensure all online onboarding, paperwork and training is completed.
• Facilitate all Employee offboarding activities including: Resignation summaries, IT Coordination, Exit Surveys, and Companywide Communications
• Participate in various Human Resources initiatives and projects in support of Company goals
• In partnership with the HR Manager, support the leave of absence and return to work process including follow-ups, documentation and sharing information with managers and payroll.
• Prepare any applicable documentation including Compensation Changes, RIBO Employment Confirmation Letters, and LTD Correspondence.
• As necessary, organize various employee communication delivery including company-wide correspondence, policy rollout, follow-up for feedback, and support various ad hoc HR projects currently in progress.
• Conduct 1-week, 3-month, 6-month and 1-year touch bases with new hires to ensure smooth onboarding and gather feedback on training procedures.
• Support the President to coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
• Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence.
• Perform all other duties assigned
• Flexibility to work out of various branch locations as required.

REQUIREMENTS

• University degree or equivalent, preferably in Human Resources Management or related field required
• Minimum of 3+ years of HR Generalist experience, in Insurance would be an asset
• Working towards obtaining CHRP designation
• Knowledge of ESA, Human Rights Code, OHSA , and other related legislation pertaining to workplace Human Resources required
• Strong written and verbal communication as well as interpersonal skills
• Demonstrated professional standards regarding customer service, ethics and confidentiality
• Flexibility with ability to adapt, respond quickly and manage change in an evolving organization
• Self starter with the demonstrated ability to work with minimal supervision and takes initiative to achieve results
• Hands-on, willing attitude, dedicated, energetic, strong organization and Project Management skills

Whitley Newman is actively committed to support diversity, equity, and inclusion. We serve and recognize and respect human differences and similarities. We value the diversity of people and actively encourage women, indigenous peoples, members of visible minorities, people with disabilities, and lesbian, gay, bisexual, transgender, and queer (LGBTQ2+) persons to apply. We are committed to providing accommodation upon request for applicants and employees with disabilities. If you require accommodation, we will work with you to meet your needs.

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