Job Description

THE ROLE

Reporting to the Comptroller, Capital Projects and Systems, the Manager, Procurement is responsible for strategic Procurement, providing leadership to the College to ensure that all procurement-related systems and decisions are informed by best practices and maximize both quality and value. The manager will ensure client centric services and application of leading management practices.

Guided by the College’s Strategic Plan, the Manager, Procurement champions the evolution of Procurement Management at Douglas College, fostering a departmental culture of innovation, service excellence and team work. The manager will be a leader, making contributions to the College’s sustainability goals and other strategic initiatives through decision, actions, and practices within their scope of responsibility.

Internally, the Manager, Procurement works collaboratively with administrators across all departments and Faculties to advance business transformation initiatives; externally, the role liaises with representatives from government and other public sector agencies, auditors, management consultants, vendors and sector-wide professional working groups. The Manager, Procurement also develops an effective supplier base, and maintains ongoing relationships beneficial to both Procurement and contract management at the College.

With focus on continuous improvement in business processes and on maximizing value, the Manager, Procurement sets institutional targets, aligns departmental objectives to achieve these targets, and monitors and assesses operations and customer metrics to evaluate outcomes.

MAJOR RESPONSIBILITIES

Under the general direction of the Comptroller, the responsibilities of the Manager, Procurement include the following:

Strategic Vendor Management and Procurement Services:

• Provide Procurement and contract management services to the College for the Procurement of goods, services, and property leases in adherence with key College policies, applicable legislation, and industry protocols.
• Regularly review of standing agreements to ensure that business opportunities are being fairly offered in the marketplace and that the agreements deliver optimal value to the College.
• Coordinate and implement enterprise-wide preferred supplier agreements that deliver budget savings.
• Resolve areas of conflict while striving to maintain mutually beneficial partnerships with suppliers and service providers.
• Develop and implement a comprehensive vendor evaluation procedure for the College.
• Support Post-Secondary sector shared service opportunities that are beneficial to the College.

Management of the Procurement Framework:

• Accountable for coordinating all phases of the contract award process. Ensure the maintenance of process to independently develop, negotiate, execute, and administer all types of complex, high risk, legally binding contracts for goods and services.
• Ensure the appropriate method of bid solicitation, evaluating risks associated with contracts, communication, insurance coverage, policies, and replacement costs.
• Collaborate with the Manager, Contract Administration and Insurance to manage insurable risk. Ensure that Procurement contracts comply with the Province’s Risk Management Branch’s directives and guidelines.
• Consult with the Comptroller and Vice President Administrative Services and CFO on legal affairs, statutory requirements, and College policy and procedures as necessary.
• Drive continuous improvement in all aspects of Procurement and contract management process.

Leadership and Training to the College:

• Plan, supervise and evaluate work performed by the Procurement team.
• Provide tools and training to the College community on procurement best practices.
• Provide the College guidance on the bid evaluation process in compliance with public sector regulations.

Administration:

• Review and update College policies and standard operating procedures related to job responsibilities.
• Support the Comptroller in budget management for the Department.
• Work with the Finance Department to support budget planning and optimize expenditure of College funds, and ensure correct accounting of commodity tax.
• Participates in the College’s Emergency Management program as it relates to role.
• Performs other related duties and undertakes ad hoc projects as required.
• Actively models the Douglas College Core Competencies.

EDUCATION, EXPERIENCE AND SKILLS

The successful candidate will have, at a minimum:

• A Bachelor's degree in Business, Economics, Law or related field;
• Eight years’ recent related and relevant experience at a senior management level in a public sector, unionized, multi- disciplinary organization, including at least three years in a supervisory role;
• Professional certification in the supply management field (e.g. SCMA or ISM certifications such as SCMP, CPSM or CPSD);
• An equivalent combination of education and experience may be considered;
• Successful demonstration of Procurement focused technical expertise within a formal management role including managing a procurement process;
• Experience leading and developing collaborative team environments;
• Extensive experience developing purchase documentation, such as competitive and non- competitive bid documentation, purchase orders and contracts, and issuing, evaluating and awarding contracts;
• Extensive experience negotiating complex equipment and service contracts, and resolving contract disputes;
• Exceptional knowledge of applicable agreements, legislation, and regulations (e.g. Agreement on Internal Trade (ITA), BC and Alberta Trade, Investment and Labour Mobility Agreement (TILMA), etc.);
• Considerable experience managing the risk associated with major acquisitions, ensuring insurance and bonding requirements are addressed;
• Considerable experience sourcing and purchasing a variety of goods and services of the type typically used in a public-sector setting;
• Considerable experience assessing and monitoring budgets against expenditures;
• Considerable experience developing and implementing Contract Management and Vendor Performance Management programs;
• Experience managing services of similar size and scope;
• Experience working with and optimizing a computerized procurement system;
• Demonstrated abilities that align with the Douglas College Core Competency Framework.

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