Job Description

Office Administrator

ABOUT US

The Mann Group is a real-estate development, construction, and property management company with over two decades of experience conceptualizing and building projects ranging from light-industrial, multi-family, and commercial projects. We are also proud to be a Great Place to Work Certified™ company. To learn more about the Mann Group, visit us at

ABOUT THE ROLE

The Office Administrator is a vital part of the Mann Group team, ensuring seamless day-to-day office operations and executive support. This role provides direct administrative, customer relations, and event coordination for Aventus Capital, the finance and investment division of Mann Group, while assisting the leadership team at Mann Group with a variety of organizational tasks, key initiatives, and projects to ensure smooth workflows and operations with all businesses and departments.

RESPONIBILITIES

Investor Relations & Event Coordination

• Manage communication and invitations for investor information sessions.
• Provide exceptional customer service to clients and potential investors.
• Oversee event registration, follow-ups, and meeting bookings.
• Coordinate event setup, day-of logistics, and investor interactions.
• Build and maintain relationships with investors and stakeholders.
• Process investor documentation, including DocuSign transactions.
• Enter and maintain accurate investor records in Dolphin.
• Coordinate and follow up on investor documentation with Olympia Trust.
• Process and distribute quarterly dividend entries and investor statements.
• Respond to investor inquiries in a timely and professional manner.

Office Management & General Support

• Organize office meals, supplies, and miscellaneous projects as needed.
• Handle tasks such as managing building keys, coordinating office logistics, and assisting with various administrative projects such as paperless and digitizing initiatives.
• Coordinating and tracking sales agreements and legal documents, maintaining checklist and following up to ensure completion of required documents.
• Handling annual processes such as annual insurance renewals and annual filings.
• Data entry and document management.
• Running errands as required.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong organizational skills with the ability to multitask.
• Excellent communication and interpersonal skills.
• Basic proficiency in document management tools (DocuSign, Dolphin, etc.).
• A proactive mindset with strong problem-solving abilities.
• Ability to work independently and support multiple stakeholders.
• Valid Driver’s License.

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