Job Description

PAYROLL BENEFITS SPECIALIST

Contribution to MEDLOG CANADA

MEDLOG is a one-stop shop for global inland solutions. We dedicate ourselves daily to be the most customer centric, reliable and resourceful logistics and supply chain provider, engaged in providing customizable logistics solutions in order to help our customers get their goods to market rapidly and, in a cost, effective manner.

Position Summary

We are seeking two dedicated Payroll Benefits Specialists to join our People Team. These specialists will report directly to the Head of the People Team and be responsible for processing semi-monthly payroll in compliance with internal policies, federal regulations, and applicable legislation, as well as administering employee benefits. This combined role will ensure that both payroll and benefits functions are seamlessly supported and can back up one another when needed.

Key Accountabilities

• Payroll Processing: Accurately process semi-monthly payroll, including adjustments for new hires, terminations, and changes in employee status.
• Employee Records Management: Maintain and update personnel records in internal systems, ensuring accuracy and compliance.
• Payroll & Benefits Support: Act as the main point of contact for payroll, time and attendance, and benefits inquiries from employees and management.
• Reporting: Prepare and produce custom payroll and benefits reports as required.
• Group Benefits Administration: Administer employee benefits programs, including health, dental, and wellness benefits, and manage Group RRSPs.
• Leaves Management: Oversee and manage various employee leave programs, including vacation, sick leave, and parental leaves.
• Training & Onboarding: Conduct benefits information sessions for new hires to ensure they are informed about available benefits and company policies.
• Continuous Improvement: Assist in developing and implementing improvements to payroll processes, benefits programs, and other related initiatives to enhance efficiency and compliance.
• Year-End Support: Contribute to year-end payroll processes, including reporting, reconciliations, tax form preparation, and filings.
• Workplace Safety & Return-to-Work: Manage claims and processes related to Work Safe BC, ON, NB, CNESST, including employee return-to-work initiatives.
• Compliance & Updates: Stay current with payroll, benefits, and HR legislative updates, ensuring the company remains compliant with changing laws and regulations.

Qualifications and Competencies

All MEDLOG Canada employees are expected to exhibit the MSC Values, striving to drive customer centric results in all interactions with colleagues and customers alike.

• Cégep or certification in payroll, office administration, or related field.
• Minimum of 3 years of relevant experience in payroll and benefits administration, ideally in a similar role.
• Canadian Payroll Association (CPA) certification is an asset.
• High standard of integrity, confidentiality, and professionalism in all dealings.
• Excellent written and verbal communication skills. Bilingual (English/French) required.
• Strong organizational and interpersonal skills with a keen attention to detail.
• Ability to thrive in a fast-paced environment while managing multiple priorities.
• Experience with HRIS systems is preferred.
• Advanced proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Experience with ADP Workforce Now is a plus.

Why Join Us?

This is a fantastic opportunity to play a key role in supporting our people and contributing to the growth of our organization. If you’re a self-motivated professional with expertise in payroll and benefits administration, we encourage you to apply.

We offer a dynamic, supportive work environment where your contributions are valued. We look forward to welcoming team members who are passionate about ensuring that our payroll and benefits operations run smoothly and efficiently.

Additional Information

Great people who work hard and look out for each other because we are a team—it is that simple!

Just to name a few of our perks:

• Flexible health and dental benefits coverage (for all permanent full-time roles).
• RRSP coverage with the Company matching a portion of employee contribution (for all permanent full-time roles).
• Tailored training program opportunities for employee development.
• Employee referral incentive program.
• Community Involvement.
• Health & Wellness Program.

Hurry, and apply now!

MEDLOG is an equal opportunity employer, and we welcome and encourage applications from all interested parties. Accommodation is available, upon request, for those with a disability or medical need during any stage of the recruitment process. We thank all candidates for their interest in MEDLOG. However, only those candidates selected for an interview will be contacted.

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