Job Description

Reporting to the HR Manager, the Part-Time Payroll Specialist is responsible for managing bi-weekly payroll processing for all employees across Leeder Automotive. This includes calculating wages, deductions, commissions, and taxes, with a focus on automotive industry-specific pay structures. The Payroll Specialist will also reconcile payroll data, prepare T4 and T2200 forms, and oversee benefits administration, ensuring compliance with the Ontario Employment Standards Act (ESA) and federal payroll regulations. This role plays a critical part in maintaining accurate payroll records, responding to employee inquiries regarding pay and benefits, and supporting year-end reporting and audits. The Payroll Specialist will collaborate closely with HR and Finance teams to ensure payroll is processed accurately and on time while maintaining confidentiality and compliance with all relevant regulations. **Major Duties and Responsibilities** Process bi-weekly payroll for employees across all departments including calculating wages, deductions, and taxes, with a focus on automotive industry-specific pay structures. Print payroll reports after department manager approvals and lockouts. Transfer and reconcile payroll data from internal systems to Excel and third-party payroll systems (Ceridian). Ensure payroll is processed accurately and timely. Maintain employee payroll records, including deductions, benefits, bonuses, commissions, and terminations. Keep current with tax laws and reporting requirements to ensure full compliance. Reconcile payroll accounts regularly and manage all year-end payroll activities, including T4 preparation and submission. Prepare and submit T2200 tax forms for commission-based employees. Responsible for preparing and issuing Records of Employment (ROEs) in accordance with government regulations and timelines. Pay all statutory deductions to CRA and manage monthly remittances to WSIB and the Ministry of Finance. Submit benefit payments to Equitable Life and Manulife and manage employee changes and reconciliations. Review commission reports for accuracy and distribute bi-weekly commission and monthly bonus reports to sales, parts staff, and department managers. Respond to employee questions regarding pay and benefits in a timely and professional manner. Maintain confidentiality of sensitive payroll information and ensure data accuracy at all times. Conduct payroll audits to ensure there are no discrepancies or issues with pay. Provide payroll data to support monthly and year-end financial reporting and analysis. Collaborate with the finance department to ensure proper accounting of payroll expenses and accruals related to commissions, bonuses, and other compensation. Ensure adherence to the Ontario Employment Standards Act (ESA) and federal payroll, wage, and hour regulations. Stay informed of any regulatory changes and make required adjustments to maintain compliance. Ensure compliance with dealership regulations regarding employee compensation, commission structures, and incentives. Input new hire information accurately into the payroll system, ensuring all personal, compensation, and tax details are correctly recorded. Oversee the administration of employee benefits, including health insurance, retirement plans, and other perks, ensuring eligibility and enrollment are processed in a timely manner. Coordinate with HR to ensure that all new hires are properly enrolled in benefit programs and that any changes to employee status (e.g., promotions, terminations) are reflected in payroll and benefits systems. **Work Environment** Leeder Automotive offers a collaborative and dynamic work environment where attention to detail and accuracy are key. The Payroll Specialist will thrive in a setting that values self-motivation and the ability to manage time-sensitive tasks independently, while working closely with both HR and Finance teams. This role requires adaptability to handle a variety of payroll-related responsibilities, often going beyond traditional payroll duties to ensure the smooth operation of the dealership's compensation processes.

• *Minimum Qualifications**
• *Education:** Post-secondary education in accounting, business administration, or a related field.
• *Experience:** Minimum of 2-3 years of experience in payroll processing, ideally within the automotive or similar industry.
• *Technical Proficiency:** Experience with payroll software (Ceridian or similar), Microsoft Excel, and other office tools.
• *Knowledge:** Strong understanding of payroll systems, tax laws, and compliance requirements (including Ontario Employment Standards Act and federal payroll regulations).
• *Certifications:** Payroll certification (e.g., PCP - Payroll Compliance Practitioner) is an asset.
• *Skills**

• Attention to Detail: Ability to ensure accurate payroll calculations and data entry.
• Confidentiality: Strong understanding of confidentiality and handling sensitive employee information.
• Time Management: Ability to manage multiple tasks and meet payroll deadlines consistently.
• Communication: Excellent written and verbal communication skills to respond to employee inquiries and collaborate with HR and Finance teams.
• Problem-Solving: Strong analytical skills to identify discrepancies and resolve payroll-related issues.
• Adaptability: Ability to work independently and adapt to changing regulations or business needs.
• Teamwork: Ability to work collaboratively with other departments, including HR, Finance, and management.

• *Working Conditions**
• *Work Environment:** Fast-paced office environment with frequent deadlines, requiring the ability to stay organized and focused.
• *Hours of Work:** Part-time position with bi-weekly payroll deadlines. Additional hour may occasionally be required during peak periods, such as year-end processing or audits.
• *Physical Demands:** Primarily desk-based work, including prolonged periods of sitting, use of computer, and typing.
• *Team Interaction:** Collaborative work environment with regular communication with HR, Finance, and other departments to ensure smooth payroll processing and resolution of inquiries.
• *Confidentiality:** The role requires handling of sensitive information, requiring a strong focus on maintaining confidentiality and security of employee records.
• *Workplace Flexibility:** Ability to work independently, with some flexibility in hours, though timely payroll processing is essential.
• *Hours Of Work**

The Payroll Specialist will be expected to work approximately 20-25 hours per week, with a focus on meeting bi-weekly payroll deadlines. Additional hours may be required during peak periods such as year-end processing or payroll audits. Specific hours can be adjusted to accommodate business needs and the individual’s availability.

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