Job Description

Description:

• The Project Coordinator is expected to assist Project/Program Managers with various day-to-day project management tasks.

Responsibilities:

• Schedule, attend and participate in planning and collaboration meetings.
• Document and follow up on important actions and decisions from meetings
• Support the project/program managers in the preparation of necessary presentation materials
• Support the project/program managers in ensuring that project deadlines are met
• Provide administrative support as needed
• Undertake project tasks as required
• Maintain program management artefacts in alignment with the established program management framework and methodologies
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately
• Provide support for program governance activities
• Co-ordinate and contribute to reporting and briefing materials for various levels of management
• Support project/program managers in the identification and management of issues and risks
• Support project/program managers in planning and tracking project activities using collaboration management tools
• Create and maintain comprehensive supporting documentation as required
• Identify tools to be used by the project
• Assist in setting up the identified tools
• Review, evaluate and suggest changes to proposed methods in-line with Manitoba procedures and policies

Requirements

Skill Requirements/Qualifications:

The Resource must have the following minimum qualifications or experience:

• Minimum four (4) years of experience as a Project Coordinator
• Experience providing program co-ordination support for a large, diverse program with an established program management framework
• Experience tracking project/program budget and schedule
• Experience with coordinating and contributing to reporting and briefing materials
• Strong political acumen
• Excellent analytical, problem-solving and decision-making skills
• Strong interpersonal skills capable of maintaining strong relationships
• Strong presentation, verbal and written communication skills
• Strong organization and multitasking skills
• Ability to pay attention to detail and think ahead
• A team player with a track record for meeting deadlines and delivering high profile complex initiatives
• Experience in the use of collaboration management tools such as Microsoft Teams
• Experienced user of MS Office toolset including Microsoft project, Word, Excel, PowerPoint, SharePoint and Teams
• Knowledge of Project Management best practices

Desired Experience and Skills:

• Experience as a Project Coordinator in Public Sector
• Certification from project management accreditation body such as PMI (Project management Institute) or PRINCE2

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