Job Description

We are seeking a Project Planning Specialist to support large-scale industrial and infrastructure projects, ranging in value from $200M to over $1B . This role plays a key part in developing, maintaining, and optimizing project schedules to ensure seamless execution from initial studies through construction.

The position will initially be office-based or remote , supporting planning efforts during early project phases. However, once projects move into construction , this role will transition to an on-site position to monitor progress firsthand.

Working closely with project controls teams, contractors, and various stakeholders, the Project Planning Specialist will apply best-in-class scheduling and forecasting methods to track progress, mitigate risks, and keep projects on schedule. This is a hands-on role that requires strong expertise in Primavera P6 and a deep understanding of project management principles, cost control, and earned value measurement systems .

Key Responsibilities

• Develop and maintain project schedules using Primavera P6 , ensuring alignment across multiple teams.
• Monitor project progress, track key milestones, and provide forecasting insights to mitigate schedule risks.
• Perform quality reviews on contractor and third-party schedules, identifying areas for improvement and ensuring integration into the overall master schedule.
• Support project reporting by preparing status updates, presentations, and schedule analysis reports.
• Collaborate with engineers, project managers, and subcontractors to align planning efforts with real-time project execution.
• Conduct schedule audits on service providers to ensure adherence to project standards.
• Assist with resource allocation and progress measurement throughout the project lifecycle.
• Work closely with regulatory bodies and internal teams to align planning efforts with environmental and permitting requirements.
• Provide input into project execution plans, scope definition, and overall project controls strategy.
• Ensure compliance with project planning best practices and industry standards.

What You Bring

• 10+ years of experience in project planning and scheduling, preferably within industrial, infrastructure, or mining projects .
• At least 3 years of field experience , with exposure to site-based project execution .
• Experience working in an Owner’s role is highly desirable.
• Strong knowledge of critical path method (CPM) scheduling , project controls, and cost management.
• Hands-on expertise in Primavera P6 and familiarity with earned value measurement systems.
• Proven ability to manage complex schedules, integrate subcontractor plans, and track progress effectively.
• Strong communication and leadership skills, with the ability to work across multiple teams.
• Experience with regulatory requirements and permitting processes is a plus.
• Highly organized with excellent time management skills and attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

This is an excellent opportunity for a driven and detail-oriented Project Planning Specialist looking to contribute to major projects with long-term impact. If you thrive in dynamic, fast-paced environments and enjoy working both in-office and on-site, we encourage you to apply!

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