Position: Administrative Coordinator
Location: Toronto, Near Union Station
Job Type: Temporary (with potential to extend)
Our client is seeking a motivated and detail-oriented team player to provide crucial administrative coordination and support. The successful candidate will assist with a range of responsibilities including budget and invoice management, external learning reimbursement processing, and support for continuous improvement initiatives. This is a dynamic role requiring strong organizational skills, financial acumen, and the ability to work collaboratively across teams.
Key Responsibilities:
- Create and distribute post-program surveys, compiling data and trends for analysis and decision-making.
- Coordinate logistics for program planning, including venue, catering, materials, and volunteer management.
- Update and maintain program collateral and communications, ensuring reports and updates are accurate.
- Manage external and continuing education requests, including form validation, budget tracking, and payment processing.
- Ensure the accuracy of content on the website, adding new program-related materials.
- Collaborate with staff to gather evaluations and survey responses, ensuring effective data collection.
- Analyze processes to recommend improvements for operational efficiency and customer experience.
- Track budgets accurately, ensuring timely payment of invoices and adherence to financial guidelines.
Skills & Qualifications:
- Minimum 2 years of experience in training or development, or related fields (organizational development experience is a plus).
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) for preparing materials and presentations.
- Knowledge of organizational development programs, best practices, and trends.
- Strong budget management and financial tracking skills.
- Excellent communication skills, both written and oral, for liaising with employees and responding to program-related inquiries.
- Strong organizational and multitasking abilities to support program delivery.
Please send your resume in Word format to Sarah Villarroel at sarah.villarroel@quantum.ca.
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