Executive and Personal Assistant To HNWI Job at Trivium Group, Miami, FL

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  • Trivium Group
  • Miami, FL

Job Description

Executive & Personal Assistant to High-Performance CEO (Miami-Based)

Location: Miami, FL (Local Applicants Only)

Reports To: CEO

To Apply (REQUIRED) Click on the link below:

About the Role:

We are seeking an experienced, proactive, and ultra-organized Executive & Personal Assistant to support a high-performing serial entrepreneur, Mina Elias of Trivium. This is a hybrid role with a strong executive focus and a critical personal support component — ideal for someone who thrives in dynamic environments and brings both strategic thinking and operational execution.

You’ll manage schedules, complex travel, business operations, and household logistics — ensuring that life runs smoothly and efficiently on all fronts. 

Key Responsibilities:

✅ Executive Support
  • Manage calendars, appointments, and high-level business logistics.
  • Conduct inbox triage and handle sensitive communications with precision.
  • Coordinate cross-functional meetings, track follow-ups, and assist in managing multiple business entities.
  • Handle sales pipeline and deal execution (HubSpot, PandaDoc/Docusign).
✅ Lifestyle & Household Management
  • Coordinate household staff, service providers, and maintenance schedules.
  • Manage personal financial transactions and vendor relationships.
  • Organize wellness and personal appointments, dining, events, and social plans.
✅ Travel Management
  • Plan and book complex, luxury travel itineraries across multiple time zones.
  • Optimize trips using loyalty programs, concierge bookings, and detailed agendas.
  • Prepare contingency plans for high-end travel experiences.
✅ Project Management
  • Lead and manage special projects from ideation to execution.
  • Introduce and refine systems to increase efficiency (ClickUp, Slack, AI tools).
  • Liaise with stakeholders to keep projects on track.
Requirements:
  • 3+ years in a combined Executive Assistant / Personal Assistant / Life Manager.
  • Working on-site in the companies 236 m² apartment in Down Town Miami. Monday to Friday 9am - 5pm
  • Expertise in calendar management, travel planning, and high-level coordination.
  • Tech-savvy with tools like GSuite, Slack, and CRM platforms.
  • Discreet, trustworthy, and reliable with strong problem-solving skills.
  • Experience working in a high-growth startup or entrepreneurial environment preferred.
  • Must have a valid driver's license and own transportation.
Why This Role:
  • Salary $70k - $105k 
  • Health Insurance Anthem Blue Cross Platinum PPO - 0 Deductible
  • 36 PTO’s Each Year 
  • Work directly with a high-impact leader in a role that blends business and lifestyle.
  • Room to grow into a Chief of Staff-style role.
  • Travel and networking opportunities.
  • Competitive salary with performance-based increases. 

  To Apply (REQUIRED) Click on the link below:

Job Tags

Local area, Monday to Friday,

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