Job Description

The Logistics Coordinator’s primary responsibility is the optimization of the logistics function for each applicable division in the Company (such as Human Nutrition, Health Ingredients, Personal Care, Industrial, CASE, Paper/Petroleum). The Logistics Coordinator is responsible for import/export logistics and for ensuring timely delivery to maintain necessary inventory levels. In addition, the Logistics Coordinator focuses on strengthening customer relationships to facilitate the achievement of divisional sales targets. Please note this is a contract position.

Essential Duties and Responsibilities

Internal Relationship Management – Communication with 3rd party service providers and colleagues to facilitate accurate orders

• Communicates with warehouses, customs brokers, and freight contacts when necessary
• Communicates with suppliers for the placement of orders
• Interacts with Product Coordinators, Sales and Customer Service on a regular basis, to ensure timely delivery and accurate orders
• Communicates with Customer Service to notify of product arrival/availability and provide them with certificates of analysis and other necessary information
• Liaises with the Accounting department for payment and product receiving issues
• Communicates with warehousing services to ensure proper receiving
• Meets with Management, Product Coordinators and Customer Service for updates on product and supplier Information

Prioritization/Task Management – Prioritizes workload and effectively uses tracking tools to ensure the timely delivery of orders

• Arranges and tracks domestic warehouse transfers as needed
• Arranges and tracks direct shipments to customers as well as warehouse shipments
• Arranges freight; correspondences with brokers and shipping lines to track shipments and help ensure on-time delivery

ERP/System Control – Ensures data integrity in ERP system, and with supplier communications

• Enters, updates, and receives orders in the ERP System
• Processes warehouse and intercompany transfers

Problem Solving/Continuous Improvement – Problem solves when issues arise, and strives to implement continuous improvement

• Requests and follows up with NCR issues where applicable, such as credits
• Uses proper protocols, to address for non-conformance issue (NCRs)
• Uses problem solving skills and knowledge of the logistics function to provide updates to necessary departments

Documentation Management – Ensures accuracy in reviewing and creating product documentation and acts on discrepancies

• Utilizes training to compare certificates of analysis, to product specification sheets for approval
• Obtains and checks CUSMA certificates where applicable for CUSMA qualifying products
• Adheres to both WHIMIS and TDG guidelines to ensure correct documentation and labelling
• Accountable for obtaining required paperwork (OBL, PL, CCI, CofA, etc.)
• Arranges for blind and double- blind shipments where applicable; creates necessary documents such as manual bills of lading and packing slips.

Other

• Support and lead by example, Barentz’ culture, strategies, pillars, and fundamentals
• Participate in ongoing personal development opportunities
• Perform other duties as requested

Required Education, Experience, Knowledge and Skills

• Grade 12 Secondary School Diploma; Post-secondary education is considered a strong asset
• 2 -4 Years previous experience in Logistics required
• Knowledge of ERP systems is preferred, but not mandatory
• Trained on WHMIS and TDG guidelines
• Highly analytical and detailed oriented
• Strong organization skills, with the ability to prioritize and meet multiple deadlines
• Strong problem solving and analytical skills
• Excellent interpersonal and written/verbal communication skills, with preference for bilingualism
• Self-motivated, high energy, and engaging level of enthusiasm and positive outlook
• Software knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint, and Teams
• Act legally and ethically in all professional relationships in adherence with Barentz’ values and fundamentals
• Special training may be required to ensure product hazards are identified and risk of exposure is mitigated

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