Job Description

The ideal candidate will be reporting to the Controller. The Payroll Administrator is responsible for processing the company payroll, including reconciling the payroll sub-ledger to the general ledger, remitting taxes and government reporting, preparing monthly, quarterly, and year-end payroll statements.

Roles / Responsibilities

• Processes payroll for up to 200 personnel. Entries will be required for two days of every pay period
• Prepares year-end audit files and schedules for audited financial statements
• Prepares monthly reports, including pension reports, general ledger reports, and any other printouts required for staff and financial control purposes
• Tracks all vacation, staff holiday pay, and ATO (Alternative Time Off)
• Answers payroll enquiries from staff and managers regarding leaves, including: sick leave, cultural and vacation leave
• Processes and manages Records of Employment
• Prepares government reports, WCB, taxes, T4, and others as required and ensures adherence to federal, provincial, or MIB policy and procedures
• Administers employee benefits, including pension, health, dental, and life insurance, and prepares a worksheet for GL entries and reconciliations
• Monthly/quarterly benefit plan reconciliations
• Prepares payroll-related government reporting
• Files and records retention and other clerical duties as required
• Develops and maintains effective working relationships with colleagues, administrators
• and outside agencies
• Confirms that managers have updated and approved schedules and times for their department’s employees in the payroll system
• Communicates with Payroll Provider (Ceridian)
• Processes payroll in Dayforce
• Other related duties as required.

Skills / Qualifications

• 2 years payroll experience, with basic accounting knowledge
• A Payroll Compliance Practitioner (PCP) designation or equivalent work experience required;
• A certified Payroll Manager (CPM) designation is an asset
• Ability to work in a dynamic environment with limited supervision
• Strong MS Office skills
• Effective time management and problem-solving skills
• Ability to use tact and judgment in dealing with staff and outside agencies
• Ability to use requisite accounting software and/or other payroll system software
• Ensures that all transactions conducted are accurate and adhere to legislative requirements, policy, and standard financial practices
• Strong written communication skills, excellent interpersonal and communication skills to exchange information and build relationships in a manner consistent
• Ability to maintain confidentiality
• Ability to handle multiple priorities and complete tasks/projects following stated deadlines
• Criminal record check

Benefits / Perks

• Competitive salary
• Training and career development
• Business casual environment
• Community fitness and gym access
• Comprehensive group benefits plan and pension plan
• Centrally located with free parking; free onsite gym and class access; close to nature trails at UBC and along the Fraser River, shops, restaurants, and services.

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