Job Description

Are you ready to take on an exciting and impactful new role as People & Office Coordinator at our Tobii office in Tokyo, Japan? This unique opportunity allows you to blend the human aspect of business with operational excellence as you will play a key role in nurturing the employee experience and ensuring our Japan office is a well-run, inspiring workplace. Come join us!

About the role
We are offering a hands-on role where you can make a real impact as you will portray a professional image of the company – being first point of contact for both our employees and visitors. You will cover the entire employee experience and overseeing all operational people matters in Japan and ensuring the smooth operation of the office offering a diverse range of tasks aimed at creating an efficient and engaging workplace environment that reflects the company's culture and global workplace strategies.

• Support managers and employees on HR related matters
• Administration of local HR systems
• Driving yearly HR processes in collaboration with HQ such as performance and team development
• In charge for payroll, local compensation, and benefits
• Ensuring compliances with local regulations in alignment with the global HR team
• Recruiting, onboarding of new hires, and facilitating offboarding
• Supplier management and agreement coordination and negotiation
• Ensuring physical security and occupational safety to create a safe working environment for all employees
• Managing purchases of office material and services
• Administrative tasks, such as documentation of office routines and invoice handling
• Planning and executing office events to nurture a vibrant workplace culture and enhance employee engagement.

This role is based in our Tokyo office in Japan. You will report to the Head of Global People & Growth Partners, with a dotted line to the Head of Workplace, both located at Tobii HQ in Stockholm, Sweden.

Join us and seize the opportunity to influence and shape our Japan office. You'll thrive in an international environment, gaining valuable experience from a diverse international company and benefiting from Swedish leadership principles that can lead to further opportunities.

What you’ll bring to Tobii:

• 3-5 years’ experience as an HR Assistant, Coordinator or Generalist in Japan
• Solid knowledge of Japan's labor laws, with a focus on touch on work environment and general labor law
• Experience in office management, administrative or service-related roles
• Excellent language skills in Japanese and English, both written and spoken
• Proven experience in MS Office tools
• It’s a plus if you have experience in supplier management and reading agreements
  

Sounds like you?
Tobii is undergoing an exciting transformation, enhancing the connection between our local offices and our headquarters in Stockholm, Sweden. We believe you will thrive in this dynamic environment, enjoying the opportunity to support managers and employees as their first point of contact in Japan, helping to unify our team.

We are looking for someone with strong organizational skills who can multitask and prioritize effectively. You should be customer-centric, with excellent interpersonal and collaboration skills. A positive, proactive attitude is essential, along with being detail-oriented and possessing great problem-solving abilities and handling uncertainty with confidence, maintaining a service-minded and calm approach.

This is Tobii
Tobii is the global leader in eye tracking, a position we earned through our passion for technology and our ambition to create tech for a better future. Our journey began over 20 years ago when we delivered the world’s first plug-and-play eye tracker. Since then, we’ve been on a mission to build technology that understands human attention and intent.

Headquartered in Stockholm, Sweden, Tobii covers the global market with offices in Belgium, China, Germany, Japan, Switzerland, Romania, Taiwan, the UK, and the US. Our diverse client roster includes carmakers, science labs, elite sports teams, UX design agencies, and many more. Our audience is fascinating, and our growth potential is huge!

Welcome to apply
If you are ready to make a real impact, join us and help shape the future of our Japan office! Please submit your resume in English version or LinkedIn profile through our career page and let us know about your background, experiences, and where you’re heading.

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