Job Description

Data Entry Specialist/Procurement Agent

Location: Buffalo, NY

Hire Type: Contingent – (6 months), potential for permanent conversion

Pay Range: $20-30

Work Model: Onsite/hybrid

Positional Overview

We are seeking a detail-oriented Data Entry Specialist/Procurement Agent to join our client’s team. In this role, you will support the implementation of sourced programs that provide goods and services through the procurement system. You will also play a key role in processing and managing internal customer orders, ensuring maximum utilization of preferred programs across the Bank. If you’re passionate about problem-solving and delivering high-quality results, we want to hear from you!

Role & Responsibility:

• Assist with implementation of Bank-wide commodity programs that are sourced and established through Corporate Procurement Department and needed to support activities within the organization.
• Educate, train and sell employees on Bank-established programs for ordering goods and services needed to run their Departments. Ensure employees have thorough knowledge and understanding of benefits of strategically sourced programs and use of preferred vendors in selecting goods and services.
• Ensure Bank-wide purchases are processed through Procurement Operations to reduce independent spend outside preferred programs and subsequently reported to management.
• Process non-catalog orders through the Procurement system ensuring compliance with
• Audit procedures and corporate procurement policies.
• Work with employees to find item required and obtain pricing.
• Analyze commodity program spend and recommend changes, including addition or deletion of specific catalog items and addressing price fluctuations when necessary for Bank-wide savings.
• Audit and process consolidated program invoices covering many items and/or cost centers to ensure appropriateness and accuracy prior to paying. Validate signing authority and signature verification on incoming expense and capital orders to ensure policy adherence.
• Understand and adhere to the Company's risk and regulatory standards, policies and controls in accordance with the Company's Risk Appetite. Identify risk-related issues needing escalation to management.
• Promote an environment that supports diversity and reflects the bank brand.
• Maintain internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
• Complete other related duties as assigned.
• and services required by the Bank are delivered by suppliers within a reasonable time frame.

Skills & Experience

• College degree preferred
• Experience with contract administration preferred
• Experience with Ariba preferred
• High School Diploma or GED
• Basic Excel, Word, PowerPoint a must.
• Ability to learn, wanting to grow, good communicator.

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