Job Description

Executive Assistant Duties

• Manage company car and arrange transport
• Submit monthly expense reports
• Travel arrangements (Flights, hotel and restaurant reservations, visa applications, etc.)
• Prepare official documents for the CEO’s signature and arrange international courier
• Liaise with and visit notary public for legislation requests
• Assist in scheduling (manage and adjust schedule accordingly)
• Welcome clients and issue QR codes for building entry
• Assist bank transfers for personal expenses
• Perform other ad-hoc tasks upon request
  Event support
• Coordinate site tours and investors visiting Japan (Hotel and restaurant arrangements)
• Support tenant events (Tenant company parties, Groundbreaking Ceremony etc.)
• Translation and drafting speech for CEO

Requirements

• At least 3 years of experience as an Executive Assistant supporting C-suite level
• 1-3 years of experience in airline industry will be ideal but not a must
• Flexibility to match CEO’s very fluid schedule and well-organized with a high level of time management skills
• Strong mentality to support CEO's schedule and work
• Detail-oriented, careful with a logical mindset
• Ability to deal with complex situations, to think and plan ahead
• High level of comprehension capability
• Independent learning with the willingness to learn
• Professional to deal with discretion and confidentiality
• Outstanding verbal and written communications skills (Japanese and English)
• Excellent MS Office knowledge in Outlook, Word, Excel, PowerPoint, Adobe

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