Job Description

Are you ready to be a big part of something big?

At Trader Interactive, we make buying and selling a great experience. We’re a group of go-getters who decided they didn’t want to settle for the status quo. We come together as one team to build value and drive innovation across our industries - but we have fun while we do it and make sure our people are always our #1 priority.

When it comes to your career, we want to provide big opportunities to help you make a big impact. But for this to be possible, we strive to feel small. Small enough to quickly change tack, small enough to learn from different teams and small enough to connect authentically with leadership.

And one of the best parts? We give you the freedom to work from whatever working location works best for you and your lifestyle - yes, this means you can be 100% remote if you want to be!

What We Offer

• An inclusive and supportive work environment where you can move your career forward and will have the chance to do work that has real, significant impact on the world.
• The opportunity to be a part of a global group of digital marketplace businesses (CAR Group) located across Australia, Brazil, Chile and South Korea - collectively we have around 1,800 team members worldwide, and our Global Talent Exchange Program means you might just find yourself working in one of those businesses sometime soon.
• Plenty of flexible leave options and employee benefits including up to 31 days of paid time off in your first year, continuing education with access to LinkedIn Learning, a full benefits package including medical, dental & vision, 401K with company match, and wellness program.

What You’ll Do

The Executive Administrative Assistant is responsible for providing direct support to the Chief Product & Technology Officer and the larger executive team. This position will manage mostly business related tasks for the team such as creating reports, organizing offsite meetings, travel and accommodations, taking minutes if required and other organizational tasks. This is a hybrid position based in Port Moody (Vancouver) CA with a minimum in-office requirement of 3 weeks a month.

• Provide direct support for the Chief Product and Technology Officer
• Manage key approvals for CPTO
• Provide CPTO with necessary reporting when needed
• Manage team communication (events/ meetings/ memos) when needed
• Provide support on meeting planning and travel arrangements
• Act as the point of contact between CPTO and internal/external clients
• Manage and maintain calendar of the CPTO
• Undertake the tasks of receiving calls, taking messages and routing correspondence
• Handle requests and queries appropriately
• Take dictation and minutes and accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Develop and carry out an efficient documentation and filing system
• Prepare financial statements, reports, memos, invoices letters, and other documents

What We’re Looking For

• Strong organizational skills, project management skills would be an asset
• Strong analytical and problem-solving skills
• Highly skilled in the use of office management systems and procedures, such as Microsoft Office Suite and Google G-Suite
• Highly skilled in the use of spreadsheets, word processing and presentation software
• Strong level of professionalism and communication skills both written and verbal
• Exceptional organizational skills
• Exemplary planning and time management skills including the ability to prioritize among competing tasks and work on short deadlines
• Ability to type at a fast pace and take detailed, extensive notes
• Ability to exercise extreme discretion and confidentiality over sensitive information
• Ability to proactively approach problem solving
• Proven success in working with all levels of management

Bonus Points

• High school diploma or equivalent education
• Previous experience in an administrative assistant or other secretarial position
• Associate or Bachelor’s Degree in administrative assistance, business or a related field preferred
• Previous experience in project management in the Product and/or Technology field

So come and join our team - because every role is a big role in our plans to go big.

TI proudly supports a diverse workforce, and we encourage candidates from underrepresented groups to apply. Trader Interactive is an equal opportunity employer where hiring is based entirely on business needs, job requirements, and individual merit.

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